Terms & Conditions

SUB-ZERO Dressing Room Assignment

Vendor Advertising – Terms & Conditions

These Terms & Conditions (“Terms”) govern the purchase and display of vendor advertising (“Advertising”) on the SUB-ZERO Dressing Room Assignment Dashboard (“Platform”). By purchasing Advertising, the vendor (“Advertiser”) agrees to be bound by the following Terms.

1. Advertising Placement & Visibility

1.1 Advertisements are displayed on:

  • Arena TV screens showing dressing room assignments

  • The SUB-ZERO SMS dressing room assignment widget

  • Associated digital displays within the facility, where applicable

1.2 Advertising visibility is subject to arena operating hours, screen availability, system uptime, and facility scheduling.

1.3 SUB-ZERO does not guarantee a specific number of impressions, views, or customer interactions.

2. Term & Pricing

2.1 Advertising is sold on an annual basis at $500 per year, unless otherwise stated in writing.

2.2 The advertising term begins on the activation date confirmed by SUB-ZERO and runs for twelve (12) consecutive months.

2.3 Fees are non-refundable once the advertisement has been activated.

3. Limited Availability

3.1 Advertising inventory is limited to a maximum of ten (10) vendors per rink.

3.2 Placement order, rotation, and screen frequency are determined at the sole discretion of SUB-ZERO.

4. Ad Content & Approval

4.1 All advertising content is subject to review and approval by SUB-ZERO and/or the facility operator.

4.2 SUB-ZERO reserves the right to reject, request changes to, or remove any advertisement that:

  • Is misleading, false, or deceptive

  • Contains offensive, discriminatory, political, or inappropriate content

  • Violates local laws, regulations, or facility policies

  • Competes directly with facility-owned services (where applicable)

4.3 Approval or display of an advertisement does not constitute endorsement by SUB-ZERO or the facility.

5. Content Requirements

5.1 Advertisers are responsible for supplying:

  • Final ad creative in the required format

  • Accurate business information

  • Working website links and/or QR codes

5.2 SUB-ZERO is not responsible for errors supplied by the Advertiser.

6. Ad Changes & Updates

6.1 Advertisers may update or change their advertisement at any time during the term at no additional cost.

6.2 Changes must be submitted in writing and may require up to 5 business days to implement.

7. Technical Limitations

7.1 SUB-ZERO is not liable for temporary interruptions caused by:

  • Network outages

  • Hardware failure

  • Power interruptions

  • Software maintenance or updates

7.2 No refunds or credits will be issued for short-term technical disruptions.

8. Third-Party Links & QR Codes

8.1 Advertisements may include links or QR codes directing users to third-party websites.

8.2 SUB-ZERO and the facility are not responsible for:

  • Content on third-party websites

  • Transactions, promotions, or offers made by the Advertiser

9. Compliance With Laws

9.1 Advertisers are solely responsible for ensuring their advertising complies with all applicable federal, provincial/state, and municipal laws and regulations.

10. Indemnification

10.1 The Advertiser agrees to indemnify and hold harmless SUB-ZERO, the facility operator, and the municipality from any claims, damages, or liabilities arising from:

  • Advertising content

  • Misrepresentation

  • Legal or regulatory violations

11. Termination

11.1 SUB-ZERO reserves the right to immediately remove advertising without refund if these Terms are violated.

11.2 Facility operators may request removal of advertising that conflicts with facility policies or community standards.

12. Limitation of Liability

12.1 SUB-ZERO’s total liability related to advertising shall not exceed the amount paid by the Advertiser for the current advertising term.

13. Governing Law

13.1 These Terms shall be governed by and interpreted in accordance with the laws of the applicable province/state in which the facility is located.

14. Acceptance

14.1 Purchase of advertising constitutes full acceptance of these Terms & Conditions.

If you want, I can:

  • Shorten this into a one-page “Vendor Agreement”

  • Make a more municipality-heavy / legal-leaning version

  • Add a simple signature block for vendors

  • Re-write it in more “plain English” for local businesses

Just tell me which direction you want.

can you come up with a terms and conditions for the dressing room assignment that our municipal customers agree to when they sign up for the system... which is basic terms and conditions, including data integrity, we are not liabile, we promise to keep the site functionting and support them, standard support, and we reserve the right for national and local advertising - they can choose if they want to do local ads but we can do national ads no matter what etc. and other stuff that protects our best interests

You got it. Below is a clean, municipal-appropriate Terms & Conditions for SUB-ZERO Dressing Room Assignment that protects your interests, sets realistic expectations, and still reads reasonable and professional to cities and facility operators.

This is written so it can be:

  • checked off during signup,

  • attached to an MSA / SaaS agreement, or

  • dropped into a PDF or web page.

SUB-ZERO Dressing Room Assignment

Terms & Conditions of Use

These Terms & Conditions (“Terms”) govern the use of the SUB-ZERO Dressing Room Assignment system (“System” or “Platform”) provided by SUB-ZERO Software (“SUB-ZERO”) to the subscribing facility, municipality, or organization (“Customer”).

By signing up for or using the System, the Customer agrees to these Terms.

1. Purpose of the System

1.1 The System is designed to digitally display, manage, and communicate dressing room assignments for ice arenas and sports facilities.

1.2 The System is a support tool and does not replace facility staff judgment, supervision, or internal procedures.

2. Access & Use

2.1 The Customer is responsible for ensuring authorized staff have appropriate access to the System.

2.2 Login credentials must be kept secure. SUB-ZERO is not responsible for misuse resulting from unauthorized access.

2.3 The Customer agrees not to misuse, modify, reverse engineer, or interfere with the System.

3. Data Entry & Data Integrity

3.1 The Customer is solely responsible for the accuracy, completeness, and timeliness of:

  • Scheduling data

  • Team assignments

  • Room allocations

  • Any other information entered into the System

3.2 SUB-ZERO is not responsible for errors caused by incorrect or incomplete data entry by the Customer or third parties.

3.3 The Customer acknowledges that incorrect data may result in incorrect displays, notifications, or assignments.

4. System Availability & Performance

4.1 SUB-ZERO will make commercially reasonable efforts to keep the System operational and available.

4.2 The Customer acknowledges that uninterrupted, error-free operation cannot be guaranteed.

4.3 Temporary interruptions may occur due to:

  • Internet or network issues

  • Power outages

  • Hardware failure

  • Software updates or maintenance

4.4 SUB-ZERO shall not be liable for losses resulting from temporary downtime.

5. Support & Maintenance

5.1 SUB-ZERO provides standard support, which includes:

  • Reasonable troubleshooting assistance

  • Bug fixes and performance improvements

  • General system guidance

5.2 Support does not include:

  • On-site staffing

  • Manual schedule entry on behalf of the Customer

  • Training beyond standard documentation or onboarding

5.3 Support response times may vary depending on issue severity and volume.

6. Advertising & Sponsorships

6.1 The System may display national and/or regional advertising supplied or approved by SUB-ZERO.

6.2 National advertising may be displayed regardless of local advertising participation by the Customer.

6.3 The Customer may choose whether or not to participate in local vendor advertising programs, where offered.

6.4 Local advertising participation is optional and subject to separate terms.

6.5 SUB-ZERO reserves full control over:

  • Advertising placement

  • Rotation

  • Frequency

  • Creative standards

6.6 Display of advertising does not constitute endorsement by the Customer unless explicitly stated.

7. Content Standards

7.1 SUB-ZERO will make reasonable efforts to ensure advertising content meets general community standards.

7.2 The Customer may request review of advertising that conflicts with local policies or sensitivities; however, final decisions remain with SUB-ZERO.

8. No Liability for Operational Outcomes

8.1 SUB-ZERO is not liable for:

  • Missed games, ice conflicts, or scheduling disputes

  • Teams accessing incorrect dressing rooms

  • Loss of use of rooms or facilities

  • Operational decisions made based on System information

8.2 The Customer remains fully responsible for facility operations and supervision.

9. Limitation of Liability

9.1 To the maximum extent permitted by law, SUB-ZERO shall not be liable for indirect, incidental, or consequential damages.

9.2 SUB-ZERO’s total liability under these Terms shall not exceed the fees paid by the Customer for the current subscription term.

10. Indemnification

10.1 The Customer agrees to indemnify and hold harmless SUB-ZERO from any claims, damages, or liabilities arising from:

  • Use of the System

  • Data entered by the Customer

  • Customer operational decisions

11. Intellectual Property

11.1 The System, software, displays, and branding remain the exclusive property of SUB-ZERO.

11.2 These Terms grant the Customer a limited, non-transferable license to use the System during the subscription term.

12. Termination & Suspension

12.1 SUB-ZERO reserves the right to suspend or terminate access if:

  • Fees are unpaid

  • The System is misused

  • These Terms are violated

12.2 Upon termination, access to the System will cease.

13. Changes to Terms

13.1 SUB-ZERO may update these Terms from time to time.

13.2 Continued use of the System constitutes acceptance of updated Terms.

14. Governing Law

14.1 These Terms are governed by the laws and courts in Toronto, Ontario Canada.

15. Acceptance

15.1 Use of the SUB-ZERO Dressing Room Assignment System constitutes full acceptance of these Terms & Conditions.15. NOTICES

All notices under this Agreement shall be in writing and sent to the respective parties at the following addresses:

Marmak Information Services
30 Intermodal Drive, Suite 204,
Brampton, Ontario L6T 5K1
Attention: John Tarantino
Email: info@marmak.ca

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